Wedding Day Logistics: How To Ensure Your Days Runs Smoothly

You’ve spent months planning your wedding day with meticulous detail. The last thing you want is a last-minute panic and guests asking where they need to be at what time, and how they’re going to get there. On your big day, you want everything to run as smoothly as possible, so that you can enjoy every second. Here are some tips to help eliminate any last ditch logistical nightmares.

Send a ‘save the date’

If you’ve booked your wedding and you know the date, let your guests know as soon as possible. The more notice they have, the more time they have to plan and the higher the chance they will be able to make it. On a save the date card, you don’t need to provide loads of information. Some people just put the date, while others may include the location.

[Photo courtesy of Sean McGrath/]

Investigate transport links and group travel options

Once you have booked your venues, you can start thinking about logistics. Are you going to put transport on for people? Or are you expecting guests to make their way from one venue to another? If you are planning to provide transport, it’s worth investigating some different options. You could charter a bus with firms like for a large party. If you’re looking for something smaller for the bridal party, for example, taxis and minibuses may be an option.

If guests are responsible for their own travel arrangements, give them plenty of information about the location of the venue. If you are moving from one venue to another, make this clear, and provide directions. Enclose a sheet with maps, driving instructions and public transport advice for your guests in your invitations. You could also set up a wedding website and encourage guests to get in touch with other to share lifts. If lots of people will be driving, it’s also a good idea to include details about parking. Ideally, you should send your invites out around 4-6 months before your wedding day. Include the date, time, and location. Your invites should also provide additional information about gifts, dress code and accommodation options. You can get some design ideas at

Be clear about timing

When you send your invitations out, include a schedule of events, so that your guests have an idea of what to expect on the day. Kindly request that friends and family arrive well in advance of the start of the ceremony. If there are likely to be delays for some reason, such as heavy traffic due to an event in the area, let people know. They can then leave extra time for their journey. Give yourself time when planning your day. Most weddings run over, so try not to make your itinerary too tight and pack in too much. If you are a bit behind, stay calm and don’t panic.

Wedding Invitations
[Photo courtesy of Jonathan Vo/]

Planning a wedding can be stressful enough without worrying about logistical glitches. Be clear about your timings and give your guests plenty of information about the locations. Include detailed travel advice and leave room in your timetable for minor delays. Relax, and enjoy your day!

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